elitefile

Elitefile – Does it help me do my work more efficiently

Answer the following questions when you are using Office Suite

• Do you want to find it easy to remember where, and how to save files?
• Do you want to remember which filename standard is to be adopted?
• Do you want to locate and find files easily and view the documents without opening yet more application windows?
• Do you want the ability to easily group different documents together for the purpose of collaboration with colleagues, and attach documents to emails to be sent to clients simply?

Elitefile is a multi-functional desktop tool providing the following benefits.

• Integration with Microsoft Office suite provides added assistance to users when saving documents, which saves time by automatically creating folders, and generates filenames for consistency to aid compliance.
• Integration with Microsoft Outlook enable email messages and attachments to be saved with all your other documents providing a single storage location reducing the problem of searching in two systems – “The shared drive and Outlook”
• Reduce the frustration of continually opening and closing document application windows to find the document you need. Elitefile multi-level viewer technology automatically switches a single viewer window to the most appropriate viewer for the document type encountered.
• Preview most file types even without the originating application installed so even your legacy documents or attachments from 3rd party emails can be viewed.
• Search, find and Pin multiple documents from different filing locations to the viewer, so they can be reviewed and then made into an Elitefile Bundle, which reduces the need for Windows shortcuts and the knowledge on how shortcuts are to be managed.
• Improve collaborative working with documents. Reduce the problem of users making copies of files, or creating shortcuts and placing them in shared folders.

Elitefile – Do any of the benefits fit my needs? – If YES

elitefile is available as a download and can be used for 28 days so you can try before you buy

To further your knowledge about the use of elitefile, a number of videos are provided which provide a walk through of the different features

Link to download

Elitefile – list of benefits

• Save time when saving from within Office products including Outlook
• Reduce errors on where documents are stored
• Ensure logical categorisation of documents
  Group files in work “Bundles” so they can be project managed
• Simple to understand desktop interface without the requirement of extensive training
• Effective searching and locating documents using predefined filters
• Efficient methods of making attachments to emails
• Quick implementation with few dependencies
• Distribute standards on file – naming for consistent categorisation across your organisation
• 3rd party applications can be linked by Hot Key operation – 2 key presses provides easy and quick searches with minimal typing
• An excellent way to enhance your PCs capabilities
  

More reasons to buy – Enhance ones workspace – be more productive

• Not just a file viewer- can also be used for email message content and attachments
• Desktop search to actual use of document quicker, as it is more intuitive and easier to use than Google, and other tools that bring back high hit lists.
• Mixed file type filtering easier and quicker to maintain and use than native Windows or Google
• File list Exporter and reporter utility, which also allows for report appending
• Distributable Templates for standardisation for company wide file standards
• Email distribution reduces overhead on email post boxes and multiple copies of files in Exchange servers etc
• Small footprint file and folder browser without the overhead of maintaining indexes (results instantly available – no indexes to build)
• Can browse, search and view files on external drives and other removable media efficiently

Elitefile – Users

• Financial services
• Insurance brokers
• Accountants
• Legal
• Consultants
• Estate Agents
• Photographers
• Education
• Hard disk storage management
• Anybody that uses Windows

Elitefile – list of features

• Simple design, easy to use with extensive options on Hotkey use
• Browser viewer plug in
• Office viewer shows full file content included embedded pictures
• Outlook email viewer displays message and attachments in same window
• Viewer technology can display documents without the native application installed
• Multiple documents of any type can be Pinned to the viewer
• Hyper text links are maintained and usable in the viewer
• Any combination of file types can be grouped/preset for searching
• Ease of use for document content re-use
• Image document can be forwarded to OCR Omnipage
• Email messages and attachments can be viewed outside Outlook
• View directly the folder location from the Filing Definition
• Direct integration with Windows Explorer
• Intuitive search using type ahead with logical And for narrowing result list (Not OR and expansive as with Vista)
• Shortcut links intelligently filtered to view only viewable documents – and resolved for viewing
• Multiple file paths can be configured using folder shortcuts which can be therefore useful to search say in two specific folders at the same time
• After creating a search list by all the means at ones disposal, it is possible to export this list as a csv file.
• If the user has chosen to use recursive folders then the o/p includes the full path –
• Reporting tool -(Excellent method to get disclosure lists, audit of files – dump of file information before a bulk action)
• Save via elite system templates for file and folder standardisation
• Save all – uses a slideshow type interface so each file can be reviewed before it is automatically saved – a pause and skip allow user to review and skip a file to be left in place
• Template export and import for distributed standards and file list maintenance
• Extensive file Bundle handling – great for Financial services, Accountants, Legal etc
• Email attachment tool
• Flexible licensing

Elitefile evolution

Have you noticed how many tools and applications are now available to enhance your desktop.

Elitefile encorporates many of these in just one simple to use application, closely integrated with Office suite products and your Web applications.

The basic needs for users are to save time and become more efficient. Even with the use of these collective and packaged tools, there are further requirements to improve day to day tasks; they have to be incorporated into the Office Suite software applications and provide user guidance when saving documents.

Assist the user in making decisions on where and how files should be stored, close integration has been included within the toolbars of Microsoft Office suite.

Once a choice has been made on a naming convention, and file storage, the product encapsulates these decisions in stored settings, and in template definitions, that can be easily understood by a non-technically skilled person.

Elitefile is also an excellent tool for finding existing files on a computer and viewing the matching files in one consistent interface without multiple windows popping up. Files can be copied to a new location whilst viewing and it is easy to quickly flick through a list of files of different formats.

Elitefile also includes a File Processing Action integration layer - which allows for single or collated files and documents to be sent to 3rd party systems for additional processing and office automation